Forms used by the University Safety systems

Contents -
List of on-line University Safety Office forms - Posters - Further USO forms being developed - Safety related forms external to the USO

List of on-line University Safety Office forms

• Accidents, Incidents and Near Miss Reporting information page including links to the
  • Accident Incident and Near Miss reporting form
• BioCOSHH Risk Assessment Form and guidance
• COSHH Risk Assessment Form and guidance 
• Fire and Fire Alarm Incident Form
• Fire Related Defect Report Form
• Building Fire Safety Co-ordinators report Form for all buildings
• GM Risk Assessment Forms and guidace
• Manual Handling (See the main Manual Handling Risk Assessment page.
  also see Manual Handling Risk Assessment and an Example Manual Handling Risk Assessment)
• Pathogen Registration Form and guidance
• Permit to work for roof access is now provided by ESS
• Personal Emergency Egress Plan (PEEP) - Form (Word) and Guidance document (PDF). Also see University Policy - Guidance section
• Carcinogen Registration Forms and guidance
• Radiation Protection forms for
  • Open Source
  • Closed Source
  • Contamination Monitoring
• Risk Assessment - General RA Form and Guidance (see also the main Risk Assessment page.)
• Toxin Registration Form
• Training Course Booking Form to book any USO training course
  for details of the training courses available fo to the Training General Information page
• University Smartcard Holder Applications are now dealt with by the Robinson Library. The USO form has now been removed from the system. 

Posters

• Safety Arrangements Poster - This is a Word Document version of the generally used Safety Arrangements Poster that Schools are strongly encouraged to complete and display at key points in their buildings. This requires editing before display.
• Health and Safety Law - What You Should Know - Poster and Pocket cards
  

Think Road Safety Campaign

The following posters are amongst the selection that you can obtain on line from the website at http://think.direct.gov.uk/fatigue.html The posters are free of charge.


In addition there are three 30 second vidieos on the dangers of using mobile phones at www.outlook.co.uk/Health_and_Safety_3.html

Further USO forms being developed

• New Chemical Safety forms incluidng
  • Potent Carcinogens registration forms
• Unattended Experiments forms and guidance
• Ordering signs (a form to aid people ordering safety signs from externbal contractors or bespoke signs via the USO)
• Import, Carriage and Disposal of Hazardous Materials - including
  • Disposal records
  • CHIP declarations
  • Clinical Waste Forms:
  • Licences to import
• Hazard and Risk Notification forms

Safety related forms external to the USO

Below are also other links and forms and details of further forms that will be made accessible from this site. If you have local forms that need to be added please let us know.

Occupational Health

Occupational Health forms

Occupational Health is part of HR but separate from the USO.

Estates Support Service forms

• Defect Reports
  Request for a repair Request for a repair
  To report to the Estates Office that something needs to be repaired using the on line report form. For Urgent and High priority issues continue to dial extension 7171. Anything relating to the fire integrity of a building should be regarded as Medium or high priority.
  Anything posing an immediate danger should be regarded as High priority and also reported to the University Safety Office (e.g. see Fire Defect form above).
• Estates Portering Services
  Request for porters assistance
• Other forms on ESS website include
  • Permit to Dig (Word: 638KB)
  • Confined Space Risk Assessment and Permit
  • Hot Work Permit
  • Fume Cabinet/Safety Cabinet/ Lab Drain Permit
  • Electrical Isolation Procedure
  • Electrical Live Working Procedure
  • Mechanical Isolation Procedure
  • Domestic Hot Water Systems
  • Safe System of Work for Roof Access/Roof Access Permit
  • Mechanical Isolation Procedure Heating and Ventilation

Autoclave test records

• These records are required to be kept at School level in any suitable format. This is usually done by keeping the autoclaive printout from automated systems or using a logbook held at the autoclaive for non automated systems.

Clinical Waste forms

• Available in a book from the Medical School head porter

Fieldtrip and Road Safety

• The University Insurance websiote have additional forms relating to insurance issues for field trips. The site page to use is the University Insurance Guidance. This guide includes forms on the following matters:
  • Insurance for UK and foreign travle
  • Minibuses (getting and using small bus permits and driver license issues)
  • Vehicle hire (via the University schemes)
  • Driver registration (and inslusion under University insurance for driving on University business)
• The field trip still requires a general risk assessment using the normal in house arrangements for your School - and using normal University Risk Assessment forms.